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Capacity
Building Program
Applicant
Qualifications
All agencies are pre-selected and are small and medium-sized private, nonprofit,
tax-exempt 501(c)3, organizations which have been in existence for at least
two years and serve Tulsa. Social service organizations whose staff and Board
portray a high level of commitment to the project will be the priority. The
primary target group will be organizations which lack the capacity to underwrite
technical assistance within their operating budgets. Organizations with annual
operating budgets over $1,000,000 dollars will not be considered. Applicants
are expected to have Tulsa as their primary target area.
Pre-application
Assistance
Organizations, which are unclear of their management needs, may request a meeting
with Zarrow Families Foundation in advance of submitting their proposal. This
meeting can review perceived management problems facing the organization, identify
possible strategies to address the management challenges, and discuss next
steps.
If
it is determined that a more in-depth assessment is warranted,
Zarrow Families Foundation may recommend that the organization
participate in a "diagnostic clinic", involving the
review of corporate documents and meetings with both management
staff and their Board of Directors. The analysis of these sessions
will result in a series of recommendations about management
priorities. Zarrow Families Foundation will facilitate the
sessions, however, they will not serve as consultants for any
subsequent technical assistance.
Proposal
Format
A grant application must be completed by all qualified organizations. It is
particularly important that the applicant submit materials describing the consultant
and the services which will be provided to the applicant. The consultant's
work plan should clearly identify expected outcomes of the consultation. Additional
materials beyond those listed on the application form are not encouraged.
Matching
Funds
A cash or in-kind match is encouraged and is a plus.
Awards
Grants will be project-specific, non-renewable, and range from $1,000-$5,000.
They are awarded at one of two meetings annually. Given relatively scarce
funding resources and the highly competitive nature of the grants process,
awards at the highest level of this range are not typical. Eligible
categories are listed here.
Reporting
Requirements
Organizations receiving a restricted grant must submit a report on project
outcomes and an evaluation of the consultant within 30 days of the completion
of the project. A copy of the document(s) produced as part of the consultation
must be included with the final report.
Technical
Assistance Resources
As an information service to applicants, a website featuring a Consultant's
Registry has been developed. This Registry provides an initial listing of consultants,
but is not to be construed as an endorsement or as a limit of choice to those
consultants listed. Consultants and other providers of technical assistance
who are based outside Oklahoma are not listed. The Registry is available on-line
through the “Consultants
Registry” section of this website. Please see also the checklist
for consultants, the technical
assistance categories and a suggested contract.
Repeat
Applicants
In order for a nonprofit organization to submit another application within
one year of receipt of a grant, all commitments from the previous award must
be completed and the final report submitted. For those applicants which did
not receive a grant, they must contact Zarrow Families Foundation prior to
submitting another application. Applications are
available for download.
Capacity
Building Tools Available for Download:
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Board
Training.pdf 
DonorData2.zip